ANNOUNCEMENTS

• General Purchasing
• Procurement News
• Procurement Information Memorandums (PIM)
• State Use
• StateWide Contracts (SW)

GENERAL PURCHASING

• FY08 Requisition Deadlines/FY08 Requisitions and Orders (03/10/08)
  • Fiscal Year 2008 Deadlines:
    The Department of Central Services, Central Purchasing Division deadline for the submittal of current fiscal year 2008 requisitions will be May 7, 2008. The deadline for Emergency requisitions will be May 19, 2008. Requisitions with complex specifications and/or extended evaluation times must be submitted prior to April 21, 2008 in order to assure completion by end of fiscal year. Awards cannot be made from telephone bids at the last minute because of the required non-collusion affidavit. Therefore, we are asking your department’s cooperation and assistance in closeout by submitting all remaining fiscal year 2008 requisitions as soon as possible.
  • Fiscal Year 2009 Requisitions:
    Central Purchasing is encouraging agencies to start processing their contracts that begin on July 1, 2008 now. This would also include change orders for renewal contracts that begin on July 1, 2008. To help in the processing of these fiscal year 2009 requisitions, please adhere to the following: Reference last years bid requisition and purchase order number in the header comments. Mark the requisition in RED with the word “NEW” so these requisitions can be readily separated from fiscal year 2008. Mark the appropriate 5 digit ship and invoice codes on your requisitions as well as proper coded commodity class and item number on each line
  • Change Orders:
    Change orders which may affect monies that need to be spent in this fiscal year (2008) should be submitted early to ensure the processing cycle can be completed by June 30, 2008.
  • Any questions you may have regarding the year end processing may be forwarded to Billy McMeans (405) 521-3705 or Laura Lovell (405) 521-3046.
• Agency Internal Purchasing Procedures (06/20/06)
  State Agencies need to review their Internal Purchasing Procedures to ensure compliance with legislative and rule changes. In addition, agencies using the purchasing card, need to revise and incorporate Internal Purchase Card Procedures. The DCS Central Purchasing Division will not contact the State Agencies whose Internal Purchasing Procedures need revisions. If you have any questions, contact Keith Gentry at (405) 522-4878, e-mail Keith_Gentry@dcs.state.ok.us.

PROCUREMENT INFORMATIONMEMORANDUMS (PIM)