INFORMATION & REQUIREMENTS ON HOW TO BECOME CERTIFIED
Source
74 O.S., Section 85.5D states "The State Purchasing Director shall provide training for state agency purchasing officials and other purchasing staff. The training shall include principles of state procurement practices, basic contracting, provisions of the Oklahoma Central Purchasing Act, rule promulgated pursuant to the Oklahoma Central Purchasing Act, provisions of Section 3001 et seq. of this title, which relate to the State Use Committee, and any other matters related to state procurement practices. State agency purchasing officials that demonstrate proficiency shall be certified as "certified procurement officers" by the State Purchasing Director and shall be authorized to make acquisitions pursuant to provisions of the Oklahoma Central Purchasing Act and rules authorized by this section."
Requirements
In accordance with the statutes, a Certified Procurement Officer (CPO) must complete formal training provided by Central Purchasing and demonstrate proficiency by successfully completing a requisite examination. The examinations are jointly developed by the Office of Personnel Management (OPM) and the Central Purchasing Division, and administered by OPM. Upon achieving this certification, CPO's are eligible to procure products/services for their agency.
Course Information
DCS Central Purchasing conducts a 3-day training course annually, generally in the fall of each year. Individual attendee cost in 2005 was $230, which covers the course materials & incidentals relative to training, testing and subsequent certification. (The cost of the course is subject to change.) A currentregistration form is available to download generally within 4-6 weeks of the current year's scheduled class dates.
Expected Skills Sets/Phases of CPO Mastery in Public Procurement
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PrePlanning MarketAssessments InternalDetermination Selecting Solicitation Phase of Procurement
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Planning
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market survey/research
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Need Assessments
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internal development of need (product/service) and defining procurement source(s)
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Determination
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selecting method of procurement and establishing timeliness
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Documentation
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ensure file is adequately and appropriately documented
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Solicitation and Award Phase of Procurement
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Preparation
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development of solicitation documents and vendor listing
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Management
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administration of procurement process
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Receipt
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receipt of vendor offers
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PreEvaluation
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determination of vendor responsiveness and responsibility
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Evaluation/Award
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evaluation, award and/or recommendation of award
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Documentation
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ensure file is adequately andappropriately documented
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Post Award Phase of Procurement (Contract Administration)
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Planning
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to provide for effective contract administration and accomplish planning and scheduling necessary to provide contract administration
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Coordination
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as appropriate, schedule and conduct contractor/agency meeting to assure production and delivery of products/services (more often required in services contract or extensive supply contracts)
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Monitor
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monitor contract progress to assure performance
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Overview
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though not directly involved with, must be aware of receipt, inspection and acceptance of deliverables
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Evaluation
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performance evaluation and problem resolution, as necessary
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Payment
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though not directly involved with, must be aware of payment for deliverables
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Closure
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accomplish contract close out, ensuring that necessary actions and file documentation has been completed
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