Department of Central Services

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NEWS

01/27/2005 - BUSINESS UNIT'S ADDRESS LIST
There is the ability for users to get a listing of their business unit's address information by using the following process:
Navigation:

Reporting Tools > Query> Query Viewer> Enter OCP_Location
Click on the hyperlink "run"
Enter BU
Click on "View Results"

Information can then be downloaded into an excel spreadsheet.
If you have any questions, contact Billy McMeans 405-521-3705; fax: 405-521-4475 or e-mail: Billy_McMeans@dcs.state.ok.us or Laura Lovell - phone: 405-521-3046; fax: 405-522-1077; e-mail: Laura_Lovell@dcs.state.ok.us

01/27/2005 - VENDOR LISTS
Users may get their vendor lists for their solicitation requests by using the following process:
Navigation:
Purchasing > Request for Quotes > RFQ Vendor List
Add a new Run Control (This only needs to be done the first time. After that you will search for this run control).
You will get a screen that has a tab which states OCPPO0289
Enter the Business Unit
Enter the RFQ ID
Click Save and then Run
The server is PSNT, Click OK, Check your process monitor, refresh until process goes to success. Click on details, view log trace, click open your pdf file for your vendor listing and then print.
If you have any questions, contact Billy McMeans - phone: 405-521-3705; fax: 405-521-4475; e-mail: Billy_McMeans@dcs.state.ok.us or Laura Lovell - phone 405-521-3046; fax 405-522-1077; e-mail: Laura_Lovell@dcs.state.ok.us
01/27/2005 - RECONCILIATION WORKBENCH
Agencies should never use the reconciliation workbench close process to close purchase orders which have been vouchered against. This action will cause adverse consequences. If agencies are unable to find another way to reduce encumbrances against the purchase order, contact the Help Desk and a case will be assigned.
Additionally, agencies should not create zero ($0) vouchers to attempt to reduce encumbrances.
Contact Help Desk at 405-521-2444 or Help@osf.state.ok.us
01/27/2005 – PO BILLING LOCATION
On the PeopleSoft system, a business unit's billing location is located under header details on the purchase order form page. The billing location is NOT on the requisition.
The billing location defaults is based on the information the agency gave to Central Purchasing when setting up their business unit.
Therefore, if an agency needs the billing location to be different than the default set up, the agency personnel will need to so note in the header comments the 5 digit business unit code they want to use as their billing location.
It will then be the responsibility for the individuals creating the purchase order to make the change at the purchase order level.
To insure this information is easily seen, if an agency could highlight this code when submitting their requisition to Central Purchasing, it would be helpful.
Please direct any questions regarding this e-mail to laura_lovell@dcs.state.ok.us
03/03/2004 - RELEASES AGAINST CONTRACTS ON PEOPLESOFT
EFFECTIVE IMMEDIATELY:
TO ALL CPOs
Please disseminate this to agency personnel issuing releases against contracts on People Soft.
When issuing releases against contracts, agencies are advised to ONLY issue them for 20 line items MAXIMUM. There is a technical issue when issuing releases for more than 20 line items. The problem has been escalated and will be resolved as soon as possible. This is a temporary problem and we will notify everyone when this issue is resolved.
For this issue only, you may contact Billy McMeans at 405-521-3705 or via e-mail at billy_mcmeans@dcs.state.ok.us

ORACLE (PeopleSoft) TIPS