ORGANIZATION

The organizational structure of DCS positions the Department to expediently deliver the highest quality business services to its customers throughout Oklahoma State government. DCS is committed to providing systems and services that our customers can depend on.

DCS organization consist of seven (7) functional and nine (9) administrative units.

Structure
DCS Organization Chart

Functional Divisions (Mission Divisions)
DCS consists of seven functional divisions, which deliver centrally managed services to State of Oklahoma agencies, boards and commissions. They are: Central Printing and Interagency Mail, Central Purchasing, Construction and Properties, Fleet Management, Property Reutilization, Risk Management, and Facilities Services.

Central Purchasing
Innovative strategic sourcing programs taking advantage of emerging technologies, practices, resources, economies of scale, and appropriate consideration of special needs groups. An efficient procurement and payment process that conserves state resources through reduced administrative costs and the use of state-wide contracts and purchase card systems. A trained and effective certified purchasing officer staff in all state agencies which enables best purchasing practices.

Central Purchasing oversees State Use Program

Office of Facilities Management
Efficient, cost effective lease facilities for state agency programs, located to achieve effective business environments for state agencies and convenient access by the citizens of Oklahoma. Centralization of state agency facilities in the state capitol complex area. Safe, quality work environments for state agencies with minimum interruption of business operations. Long term, cost efficient maintenance programs for DCS operated facilities. Implementation of flexible public construction delivery methods that provide the most effective faculties. Collegial and collaborative relationship with the Oklahoma construction and architectural industry resulting in quality facilities and minimal litigation.

Office of Facilities Management oversees:

• Facilities Services
• State Leasing
• The Capitol-Medical Center Improvement and Zoning Commission

Construction & Properties (CAP)
Construction and Properties (CAP) is responsible for developing and awarding contracts for state construction.  It is also the contracting entity for Architects and Engineers doing design work for the State. This staff reviews plans and specifications, approves new construction, renovation and repair projects. Periodic and final inspections are conducted by this office, as well as monitoring all phases of roofing projects. As the contracting authority in competitive bidding, CAP executes all contracts, notices of awards and change orders.

CAP oversees:

• Roofing Maintenance Program
• On-Call Consultants Program
• Indefinite Delivery Indefinite Quantity Program (IDIQ) Program
• Various custom tailored services for Pre-Project Planning, Program Management, Independent Comprehensive Plan Review and Expanded Construction Administration. At project inception, the using agency is encouraged to consult with CAP regarding the appropriate services for their project.
• Real Estate Services

Fleet Management
A comprehensive state-wide program and policy for the acquisition, use and management of all state passenger and utility vehicles. A thorough and accurate inventory of all state vehicles by close of calendar year 2005. A fiscally and operationally response policy for the justification, acquisition, use, and maintenance of all state vehicles.

Fleet Management oversees Alternative Fuels Technician Examiners Program

Risk Management
An aggressive Risk Management Program, including enhanced Loss Prevention (safety) programs, to be implemented by State agencies and other entities provided by law resulting in reduced insurance and accident costs. Consolidated, where practicable, insurance programs for State agencies, taking advantage of economy of scale to reduce insurance premiums. A collaborative multi-agency safety task force to implement and monitor a Loss Prevention (Safety) program for the State.

Property Reutilization
Maximum return on the dollar for disposal of state surplus property through use of best practices and accountable resale/auction programs. Maximum reutilization of federal surplus property through targeted and needs oriented acquisition and distribution.

Property Reutilization consists of:

• Property Distribution (Federal Surplus)
• State Surplus Property, which also oversees Recycling Materials Program

Central Printing & Interagency Mail
A cost competitive high quality printing and mail delivery services to state agencies, boards and commissions.

Central Printing and Interagency Mail consists of:

• Print Shop
• Interagency Mail

Administrative Units
DCS supports its mission divisions with nine administrative units. They are: Finance, Information Services, Human Resources, Auditing, General Counsel, Legislative Liaison, Procurement, Rules Liaison, and Special Projects.

Rules Liaison oversees The Public Employees Relations Board (PERB)