Small Grant Support
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Community Arts Programming Component Preview

Organization Information

1. Briefly describe your organization, its history and discuss the community your organization serves such as, geographical location, ages, economic factors, ethnicity etc.
2. Discuss why the arts programming is important to the individuals or community(s) that your organization serves and include information concerning any artistic goals your organization may have.

General Project Information

1. What is the Title of this project?
2. What is the Beginning Date of your project?
3. What is the Ending Date of your project?
4. Please list the actual dates or date ranges of the activities in this project.
5. Please list your organization's key personnel with their contact phone number(s) that are directly involved with this project
6. Please estimate the total number of individuals that will be directly involved in the project as artists, non-artist project participants or audience members between the grant or project start and end dates
7. Please estimate the total number of children and youth (under18) benefiting directly from the project. This figure should reflect a portion of the total number reported in the previous "individuals involved" question.
8. Please estimate the total number of artists directly involved in providing art or artistic services specifically identified with this project. Include living artists whose work will be represented, regardless of whether the work is provided by the artists or by an institution.
9. How many of these artists are on the Oklahoma Arts Council's Artist in Residence Roster?
10. How many of these artists are on the Oklahoma Arts Council's Oklahoma Touring Roster?
11. Please estimate the total number of volunteers directly involved in the project.
12. Please enter the total number of community partners that will be involved with this project.
13. List the name(s) of community partners and the type of partnership (for example: financial, in-kind, planning, site, etc.)
14. Has this project been done in the past by your organization?
15. How many cities or communities will be served by your Community Arts Programming activities/events?
16. Please list the cities and/or communities.
17. How many Counties will be served by this project?
18. Please list the counties to be served.

Artistic Product

1. Describe the project, include specific title(s) date(s) and corresponding artist(s) in production/performance(s) and/or describe service(s) offered. Focus on the artistic components and specific art form or genre.
2. Discuss the methods used to determine why this project is appropriate for the anticipated audience including use of demographics, artist/artistic selections, time frames, locations, audience interests and needs, etc.

Access

1. Discuss the level of community involvement in the planning and evaluation of this project.
2. Discuss the specific components of this project that facilitate service to underserved populations that may include rural, at-risk youth, minority populations, populations in institutional settings, people with disabilities, senior citizens or populations with English as their second language.
3. Discuss the methods of communications, marketing and use of the media in attracting audience/participants, include any methods of promotion directed towards underserved populations listed in the previous question.
4. List any ticket prices or ranges of prices. Indicate if any reduced tickets or free tickets are given, include who they are given to and how they are advertised.

Evaluation

1. Discuss provisions for audience/participant feedback and how that feedback will be utilized by the organization. Include information on formal evaluation tools such as surveys, focus groups, etc. (Samples of any evaluation tools should be included as project support material.)
2. What impact do you expect that this project will have on your community?

Budget

1. Organization's administrative personnel costs directly associated with this project:
2. Organization's Artistic personnel costs directly associated with this project: Organization's Technical staff/personnel costs directly associated with this project:
3. Outside Administrative costs directly associated with this project:
4. Outside Artistic personnel costs directly associated with this project:
5. Outside Technical staff/personnel costs directly associated with this project: Space or Facility Rental costs directly associated with this project:
6. Travel expenses directly related to the cost of this project. (Funds can not be requested to support travel to go outside of the state of Oklahoma.)
7. Publicity or marketing expenses to promote this project:
8. Total of all other Expenses
9. Other Expenses Narrative. Please line item "other expenses" including brief description and dollar amount. Remember the total of these items should add-up to the amount entered in the Other Expenses Total field.
10. Total dollar amount of the In-kind goods/services donated directly to this project or to be used specifically for this project.
11. Line item the goods/services donated to be used specifically for this project. The total of these items must equal the dollar amount entered in the Inkind field above.

Income

1. Earned Income through Ticket sales/Admissions/Workshop/Seminar Registration:
2. Earned Income through Contracted Services/Vendor Booths, etc.
3. Any Other Income
4. Unearned or contributed Corporate Support:
5. Unearned or contributed income Foundation Support:
6. Other Contributed Income such as private donations:
7. Income from Federal Support:
8. Income from other Local Government Support:
9. Income from State Government Support (Do NOT include this grant request). Income from Mid-America Arts Alliance grant request:
10. Oklahoma Arts Council Grant Request. Your actual cash match must be at least 50% of the total requested. The remaining match for this request may be in-kind contributions. The amount requested CAN NOT exceed 50% of the total cost of the project.
11. What expenses will this requested amount be used for in this project? Please list specific expense items.
12. Total dollar amount of the In-kind goods/services donated directly to this project or to be used specifically for this project.

Support Material

• Publications or other printed materials which promote or describe the project or the organization’s community arts programming. Printed materials that describe previously OAC funded projects should include the OAC logo. Limit two (2).
• Resumes, bio’s or press packets of artists, jurors or presenters. Bios and resumes are limited to one page per each artist. Longer items will be discarded.
• Letters of intent or contracts from performing artists who will be paid.
• Press releases or news articles with OAC credit or logo. Limit 2
• Letters of support from key community partners who will actively involved in the planning and implementation of the project.  Limit 3
• Sample evaluation tool.